Hughes Solicitors
19 High Street
Heathfield
TN21 8LU

8:45am to 5pm
Monday to Friday
(evenings and weekend
by prior appointment)

Hughes Solicitors
19 High Street
Heathfield
TN21 8LU

8:45am to 5pm
Monday to Friday
(evenings and weekend
by prior appointment)

Recruitment

Hughes Solicitors serves Heathfield and the surrounding local areas providing private client and property legal services.

Please see our available vacancies below:

 


 

Legal Secretary – Private Client

We have an exciting opportunity for an enthusiastic Legal Secretary to provide a personal assistant role and full comprehensive support service to at least two lawyers in the private client team.

Location: Heathfield

Job: Permanent Full Time

Salary: £20k – £24k depending on experience

This position is well suited to an individual who has at least two years experience of working within Private Client and has a knowledge of the procedures involved.

Principal duties and responsibilities including, but not limited to:

  • Keyboard work producing quality documentation using Microsoft Office applications including Excel and the firm’s case management system. Use of Bighand Digital Dictation system.
  • Administration work including setting up new files, filing and organising files – fixing appointments.
  • Telephone work – dealing with telephone calls with clients, internally and with other professionals.
  • Client contact – dealing personally with client callers to fix appointments, dealing with queries and accepting payments to include, where appropriate, attending client meetings and being a first point of contact to clients.
  • Personal assistant work – developing a knowledge and interest in client matters so as to be able to alert to any difficulties and to handle queries effectively. Undertaking other clerical and administrative duties as may reasonably be required from time to time.
  • Marketing – ascertaining and recording where enquirers/clients have heard about us. Updating contact database when new information received. Undertaking a wide variety of ad hoc tasks as requested.

Critical knowledge, skills and experience candidates should have:

  • A minimum of two years’ experience as a legal secretary/assistant preferably within a private client department.
  • Demonstrated experience in legal secretarial abilities.
  • Strong organisational skills and the ability to manage multiple tasks concurrently under pressure, prioritise properly and meet stated deadlines.
  • Superior English communication skills, both verbally and in writing.

To apply:

For more information about this role and to apply, please contact Sophie Ivory on 01435 898132 and arrange to complete an application form.


Legal Receptionist and Administrative Assistant

Hughes Solicitors is looking for an enthusiastic and experienced Receptionist to join our busy firm.

Location: Heathfield

Job: We are looking for 1 part time (job share) candidate

Days: Full day Monday and Tuesday, half day on Wednesday

Salary: c. £19,000 – £22,000 (Part Time Equivalent) depending on experience

You will be responsible for staffing the reception desk and providing administrative support, delivering a professional and friendly service to clients, colleagues and third parties.

This permanent position is well suited to an individual who has at least one years’ experience in a public fronting role (preferably a reception role).  The successful candidate will be personable with excellent communication skills, well organised and have an adaptable and flexible approach to take on a wide range of reception and administrative tasks.

Purpose of Role:

  • To front the practice on reception, welcome visitors and promptly answer calls. To maintain front of house and undertake a variety of administrative tasks. 

Principal duties and responsibilities including, but not limited to:

  • Welcoming clients and visitors upon arrival at reception.
  • Answering, screening, and forwarding phone calls in a professional manner.
  • Scheduling and confirming appointments and diary management.
  • Observing business etiquette, and maintaining a professional appearance.
  • Directing the flow of mail, faxes, and deliveries to reach the intended recipients.
  • Managing the maintenance and repair of office equipment.
  • Assisting with copying, scanning, faxing, emailing, note-taking, and travel bookings.
  • Preparing meeting facilities, and arranging refreshments, if required.
  • General filing, scanning, and logging in/out of mail, deeds and documents.
  • Maintaining the archive and deeds storage facilities.
  • Periodically verifying deeds and documents against electronic records.
  • Undertaking file closures.

Critical knowledge, skills and experience candidates should have:

  • Excellent interpersonal and communication skills with the ability to create a positive first impression.
  • Prior experience in a public fronting role.
  • Extensive experience working with word processing, spread sheets, printers, copiers, scanners, faxes, and appointment scheduling and call forwarding systems.
  • Exceptional interpersonal and communication skills.
  • Efficient and well organised, with attention to detail.
  • Adaptable and flexible with ability to work on own initiative as well as co-operatively as part of a team.

To apply:

Please contact Sophie Ivory on 01435 898132 to register your interest and request an application form.